Payroll

ClockTap counts the hours your team actually worked, prices them at each person's rate, and hands you a payslip to finish. It is not a payroll system: it holds no closed periods, files nothing, and works out no contributions or tax. What it gives you is the part that takes longest — the hours, priced correctly, with the premiums the law adds on top.

Payroll is in beta. You'll find it under Payroll in the sidebar.

See it in action

What the page shows

Payroll opens on the cut-off you're about to pay — the last one that closed — and gives every employee a card:

• Gross pay for the period, with the approved hours behind it.
• Their rate, editable straight from the card.
• View computation, which opens the full breakdown: ordinary hours, rest day, holiday, night and overtime, each with its hours and amount, and late or undertime taken back off the end.

The arrows beside Period step through cut-offs one at a time; the calendar takes any range you like. The Employee filter narrows the page to one person, and Export downloads the whole period as a timesheet.

Overtime that nobody filed and approved is named on the card and left out of the total, so the figure on screen is always the one you agreed to pay. See Overtime.

Setting a pay rate

Nobody is priced until you say so. Tap the rate on an employee's card — or Set a rate if they have none — and pick how they're paid:

• Hourly — every counted hour at that rate.
• Daily — a day rate for each day worked.
• Monthly — a salary, spread across the month's paid days.

Type the amount and save. The whole period is priced from it straight away, including the days already worked. A rate is one live value: change it and every figure recomputes, so it always matches what the location pays today.

You can set every rate in one place instead — see Staff pay rates below.

Attendance and payslip

Each employee card opens two ways.

Attendance is the day-by-day: hours, rest days, holidays and approved overtime, one row per day. Underneath it, Pay Categories regroups those same hours by day type — ordinary, rest day, special and regular holiday, each split into regular, overtime, night and night overtime. That is the split an accountant multiplies rates against.

Payslip is a draft you finish. ClockTap fills in the earnings it can count — basic pay, rest days, holidays, approved overtime — and totals them. You add what it cannot know:

• Earnings — an allowance, a bonus, anything else you pay.
• Deductions — a loan, a cash advance, and the mandatory rows: SSS, PhilHealth, Pag-IBIG and withholding tax.

ClockTap prints those rows and totals whatever you type into them; it does not work out the amounts. Net Pay follows every figure you enter. When the slip is right, download it as XLSX or PDF.

Payroll settings

Everything the page prices comes from four settings, reached from Payroll settings on the page itself (or Location Settings → Payroll). Each one is a live value: change it and every view recomputes.

1. Pay period

How often you pay — every day, every week, twice a month, or once a month — and the day a cut-off starts on. The dates it produces are drawn as you pick, so you can see the pair before you save. Starting on day 1 gives you the 1st to the 15th, then the 16th to the end of the month; starting on day 30 gives 30th to 14th, then 15th to 29th.

A cut-off is a repeating rule, not a stored period. Nothing opens, closes or locks.

2. Staff pay rates

Every employee's rate in one list, each row saving on its own. Put anyone on a monthly salary and one more setting appears — the monthly salary workday basis, and it decides the money. It's how many days a year the salary already pays for: 261 for a five-day week, 313 for six, with other arrangements for weeks that differ. Daily and hourly rates are not affected.

If the basis and your recurring shifts disagree — a 313 basis against staff rostered five days — ClockTap says so and names who, so you can fix whichever is wrong.

3. Overtime, holidays and night work

The pay added on top of a normal rate:

• Count overtime — off means time past a shift's end is not overtime at this location: nothing to file, nothing to approve, nothing paid.
• Pay the regular-holiday premium — most employers leave this on. Off exempts the location from the statutory premium.
• Night differential — the hours counted as night work, 10pm to 6am by default.

The premium rules themselves are the Philippines', and carry the multipliers for overtime, rest days and every holiday type. See Holidays.

4. Payslip

What a downloaded payslip says: the registered business name that heads it, and the deduction rows it prints. Add a row or take one away — what you keep is what appears on every employee's payslip, waiting for the amounts you fill in. Philippine locations start with SSS, PhilHealth, Pag-IBIG and withholding tax.

What ClockTap does not do

It bears repeating, because it decides what you can hand to whom:

• No contributions or tax are calculated. ClockTap prints the rows; the amounts are yours.
• No closed or locked periods, no payslip register, no filings.
• Gross pay is a reporting figure, not a ledger. Change a rate or a rule and every period recomputes.

Take the export or the payslip to whoever runs your payroll, and the hours are already done.